Academic Svcs. Administrator, Mechanical & Aerospace Eng (Finance)

Dept Number/Name: 0-2105-000 Mechanical Engineering

College/Division: Acad Affairs-Coll Engineering

Salary Plan: Administration

Hiring Salary/Salary Range: Commensurate Upon Experience

Position Number: 00017758

This position will require being in the office.

Organizational Summary:

The Department of Mechanical and Aerospace Engineering (MAE) at the University of South Florida educates approximately 1200 undergraduates and 100 graduate students from over 40 countries. The department includes 30 faculty members and two adjuncts involved in interdisciplinary research across aerospace engineering, robotics, biomedical engineering, nanotechnology, and sustainable energy. MAE offers both Mechanical and Aerospace Engineering programs at undergraduate and graduate levels, maintains strong industry connections, and is dedicated to student success. Graduates often work with leading companies like Boeing, Honeywell, Lockheed Martin, and Siemens.

Position Summary:

Coordinate, lead, and support academic activities related to the planning, recruitment, marketing, and assessment functions of the undergraduate and graduate programs offered by Mechanical Engineering. The individual will work independently and as part of a team on aspects such as program development, assessments, marketing, course scheduling and revision, inventory and space organization, and support for faculty and students in the department.Minimum Qualifications:

This position requires a Master's degree in education or a related field of study. program, or a Bachelor's degree in those same fields, with a minimum of two years of experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

Preferred Qualifications:

Master's Degree preferred.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Responsibilities:
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Supervise: The individual in this role must oversee, train, and assess the Administration Specialists who report to them. Recruit, train, supervise, and evaluate FWSP/hourly students. Accreditation Matters: As part of the department's ABET and SACS accreditation efforts, this person conducts detailed analysis of student performance on the Fundamentals of Engineering Exam and prepares a biannual report on student outcomes. They provide recommendations to the Chairman regarding identified curricular deficiencies. They also handle tasks related to MAE's ABET and SACS accreditation, such as designing and conducting surveys, collecting, organizing, and analyzing data, preparing reports, and performing assessment activities with various groups, including employers, alumni, faculty, and the community. This includes designing and implementing alumni and employer surveys, analyzing data, and preparing related reports. Schedule Graduate Assistants: Assess the qualifications of graduate students in the TA pool and, based on input from the Graduate Director, assign them to suitable positions. Coordinate the semester course schedule for graduate, undergraduate, and distance learning courses. Faculty Recruitment: Oversee the hiring, interviewing, and credentialing of both full-time and adjunct faculty. The department employs a few adjunct faculty members to teach undergraduate and graduate courses and collaborates with practitioners in the department's capstone design courses. New Course and Program Revision Activities: Manage the process of submitting and developing new courses, programs, and program revisions. Serve as a liaison with other academic offices and departments regarding ME academic programs, representing the department on cross-functional teams. Also act as the Departmental Attendance and Leave Coordinator.
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Responsible for departmental FAIR reporting and for managing the inventory and organization of space allocations within the department. Organize departmental and committee meetings, distribute minutes, and schedule and oversee the Departmental Chair's appointments. Program Marketing: Develop, implement, and promote strategies and materials to recruit and retain undergraduate and graduate students and to enhance the visibility of the MAE department. This includes preparing and distributing promotional and recruiting brochures, annual reports, departmental newsletters, and other electronic materials. Distribute brochures, reports, and newsletters to alumni and local industry.