Associate Prevention Coordinator (Project Management)

Under the general supervision of the Director Community Based Prevention Services, this position is responsible for supporting the Strategic Prevention Framework-Rx Program within the Southwest Prevention Center.

Duties:

• Perform administrative duties in support of substance use prevention projects as assigned.
• Assist in the collection of data for reports and statistical research.
• Compile statistical data in Excel spreadsheets.
• Online outreach and promotion using social media under guidance from project staff.
• Participate at community and campus meetings, health events, festivals, or activities.
• Provide community education and outreach services within Cleveland and McClain Counties.
• Coordinates the activities between projects for a department or college and between those projects and other programs on the national or state level. Interfaces with university departments, funding sources, outside organizations and state/government agencies.
• Reconciles accounts and balances financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions. 
• Examines and solves irregularities.
• Assists in the preparation of grants and ensures accuracy. 
• Collaborate with the Office of Research Administration, Principal Investigators and other personnel.
• Distributes information to program staff and others. 
• Answers questions about the program and its progress as it relates financially.
• Prepares and manages the grant budget for research projects sponsored by outside funding sources. 
• Organizes and participates in the analysis of collected data.
• May perform data entry, collect, and clean data.
• Coordinates with the Institutional Review Board to develop protocols and consent forms for research projects. 
• Ensures projects are in compliance with University regulations.
• Prepares the program budget. Reconciles accounts, purchases, enters and approves vouchers. 
• Responsible for appropriating funds for salaries and other program expenses.
• Monitors departmental accounts, accounts payable transactions, and spending activity. 
• Prepares cost and budget transfers, enters requisitions and invoices for payment. 
• Prepares the daily deposit of department receipts.
• Develops proposals, negotiating and administering grants and contracts.
• Coordinates administrative functions such as personnel, operational matters and other services.
• Plans and oversees special projects.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND:

• 36 months of related experience

 Equivalent/Substitution: Will accept 48 months of related experience in lieu of a Bachelor's degree for a total of 84 months of related experience.

 Skills:

• Knowledge of project management
• Knowledge of accounting process
• Highly organized
• Able to handle multiple projects and deadlines

 Advertised Physical Requirements:

• Sits for prolonged periods. Communicate effectively. Manual dexterity.
• Standard office environment.
• Must be able to complete a thorough employment and/or criminal history check.
• May be asked to work on evenings or weekends.

Credential Requirement:

All applicants must obtain the Certified Prevention Specialist (CPS) credential within 18 months of employment. Employees are expected to meet designated benchmarks toward completion throughout this period. Please note that all costs associated with obtaining the credential include, but are not limited to: application, membership, exam fees, and specialized training materials, are the responsibility of the employee. For more information regarding licensing contact: https://odapca.org/. If you currently hold the license, please upload with your other documents.

 Departmental Preferences:

• Volunteer or paid experience in drug and alcohol prevention, public health, health field or social services
• Ability and skills to contribute to a positive, team-oriented work environment with both members of the project and the department
• Experience working with community coalitions
• Excellent planning and organizational skills

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

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Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.