Paralegal & Contract Administrator (Finance)

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution-reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master's, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida's public universities by U.S. News & World Report -rising to No. 23 in the nation in 2025.

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:

The Paralegal & Contract Administrator (Paralegal) provide support for the Office of Clinical Affairs in the College of Nursing (CON) and working collaboratively to implement, maintain, and administer the affiliation agreement portfolio for the CON including clinical contract support activities to include: performs due diligence, reviews and prepares contracts based on templates, creates contract templates, assists with the creation and maintenance of documents as required.
Position encompasses the provision of quasi-legal services, reviewing and proofreading documents, communicating with internal and external stakeholders, coordinating multiple aspects of legal projects, and understanding and overseeing deadlines. Incumbent will work with a team or independently, be self-directed, and prioritize workload to complete tasks and projects with minimal direction to achieve accomplishments. Position will report to the Director, Academic Clinical Affairs.Minimum Qualifications: This position requires a Bachelor's degree and four years of experience legal experience involving complex and diverse legal work. A Master's degree may be substituted for two years of the required experience. A Ph.D. or J.D. may substitute for the experience. Work experience may not be substituted for the Bachelor's degree requirement for this position. A two year Associate's degree in Paralegal or Legal Assistant Studies can substitute for two years of the required experience.

Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications: Graduate from an American Bar Association (ABA) approved or institutionally-accredited paralegal program that includes at least 60 semester credits.
Exceptional communication, organizational, and critical thinking skills.
Exceptional attention to detail.
Proficiency with the use of standard desktop applications including Microsoft Word, Excel, PowerPoint, Outlook and Teams with the ability to quickly learn new software applications.
Excellent document management and proofreading skills along with a high level of accuracy and attention to detail with document review, templates and forms.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.35% Maintain electronic records that are consistent and current, including review of documents to ensure appropriateness and completeness and preparing contracts based on templates. Provide strategic data to senior CON and OGC leadership through reports as requested. Build relationships with internal teams, and key members of the CON communities of interest that help expand clinical placement opportunities.

35% Review and revise affiliation agreements in accordance with OGC, CON, USF Health, and University standards. Assist with timely renewal of existing affiliation agreements. Research contract issues and prepare analysis for presentation to executive leadership. Provide regular updates of key contract deadlines, auto-renewals, and projected expirations. Advise senior CON leadership when contract language changes that may require consultation with the OGC.

15% Liaison with the OGC as needed. Maintain awareness of local, state, and national regulatory and policy changes impacting nursing practice which may impact CON and USF operations. Prepare clinical placement data reports at the end of each academic term, annually, and ad hoc. Communicate effectively across the CON and externally.

10% Carry out assignments and special projects as delegated by the CON vice dean. Represent senior CON leadership, as needed. Serve as a role model in ethical decision-making, cultural sensitivity, responsible management, and courageous leadership for students through all actions and communications. Strive to foster and maintain a workplace climate that is supportive of all employees and respectful of diversity as well as to create a learning environment for students that encourages personal development, self-reflection, and academic success.

5% Perform other duties as assigned.