Director of Gift Administration (Finance)

Department: Gift Compliance&Stewardship Salary: Commensurate with Experience/Education
Description:

Responsible for the operations of a complex center or multiple departments at the university. Oversees staff and budgets, and projects.

1. Administers a complex center or multiple departments.
2. Manages budget and engages in strategic planning to ensure all goals are met.
3. Hires and directs the activities of staff.
4. Resolves personnel issues as they arise.
5. Engages in budget-planning, grant oversight, and policy development.
6. Implements new programs and projects and monitors ongoing activities of department or center.
7. Reviews department policies and processes and implements improvements as needed.
8. Represents department or center to internal and external constituents.
9. Performs other job-related duties as required.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of seven (7) years of directly job-related experience.

Certification/Licensing: None.

Additional Job Posting Information:

The Director of Gift Administration is responsible for leading and overseeing all aspects of
gift processing, documentation, and fund administration for the institution's advancement
operations for the University of Houston System, its universities, and its support
organizations. This role ensures the accurate and timely recording, depositing, and
receipting of philanthropic gifts in alignment with federal and state regulations, CASE
standards, and institutional policies. The Director works collaboratively with stewardship,
fundraising, treasury, accounting, and donor relations colleagues to improve operational
efficiency and ensure service excellence.
Additional Job Duties:
• Oversee the administration of all charitable pledges and gifts, including cash,
check, credit card, ACH, wire, securities, matching gift, planned gift, and gift-in-kind
tender types.
• Ensure accurate and timely gift entry, processing, and documentation within the
fundraising database (BBCRM).
• Review complex gifts and gift agreements to ensure appropriate recording based on
recording standards while maintaining alignment with institutional policy and donor
intent.
• Serve as the primary liaison to treasury and accounting for fund setup and
reconciliation, collaborating on revenue classification and reporting.
• Serve as primary liaison to Systems & Reporting Team regarding CRM gift recording
standards.
• Interpret and apply federal and state regulations, CASE standards, and University of
Houston System policies for charitable gift acceptance and receipting.
• Develop, update, and enforce institutional gift administration policies and
procedures.
• Ensure compliance with donor restrictions and institutional policies for all funds
including endowed and restricted current operations funds.
• Supervise a team of gift administration professionals and student workers.
• Provide training, mentorship, and performance management to staff to support
accuracy and professional development.
• Collaborate with fundraisers, donor relations, finance, accounting, and stewardship
partners to support a seamless donor experience and sound fund management.
• Participate in strategic planning for advancement operations and donor systems.
• Generate reports related to gift activity, fund balances, and donor documentation
for internal and external stakeholders.
• Evaluate and ensure symmetry between CRM and General Ledger records for
reconciliation.
• Support fundraising campaign gift tracking by assessing progress, accuracy and
timeliness of gift entry.
• Assist in internal and external audits of gift records and restricted funds.
Qualification Preferences:
• Experience with fundraising databases (e.g., BBCRM, Advance, Raiser's Edge) and
financial systems.
• Knowledge of higher education advancement operations and campaign
environments.
• Deep knowledge of charitable giving regulations, gift types, and nonprofit
accounting principles.

- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institutions. Everyone is encouraged to apply.