Academic Services Admin (Finance)

The primary role of this Sr. Academic Program Specialist is to serve as the Primary Care Clerkship Coordinator (PCC-C). This person will maintain the operations and scheduling for the PCC at the direction of the Clerkship Directors. The Primary Care Clerkship coordinator will be expected to perform many tasks and will lead the communication of administrative and educational information to physicians, students, and site-specific staff. The position will work in many different software platforms, to carry out functions; as well as be responsible for inputting and extracting critical data required for final grades and course evaluation required by the school's accreditation body. The Sr. Academic Prog Specialist will also contribute to the overall education mission for the Department of Family Medicine as the primary liaison to the Department of Medical Education.This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Administer academic policies and advise faculty, staff, and students on policy matters related to the Primary Care Clerkship Program as the clerkship coordinator;
• Fulfill department administrative responsibilities for onboarding, orienting and scheduling and of primary care clerkship students;
• Analyze quantitative and qualitative data to produce reports for internal and external use;
• Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.
• Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction;
• Coordinate the submission of evaluations, grades and other student requirements with the program director;
• Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups;
• Coordinate the recruitment and appointment of collaborative faculty, including appointment renewals;
• Prepare materials and assessments for posting via online web pages;
• Attend on-site orientation, exam proctoring, lectures and events as requested by faculty;
• Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit;
• Works with other team members in the department to support the overall academic mission of the Department of Family Medicine;
• Other duties as assigned;