Real Property Coordinator (Finance)

The County of Riverside's Facilities Management Department has an opportunity for a Real Property Coordinator who will be assigned to the Real Estate division in Riverside.

The Real Property Coordinator will play a critical role in managing real estate transactions and ensuring smooth operations within the property portfolio. This position involves acquiring and selling properties, monitoring contracts, creating and managing purchase requisitions, and collaborating with Real Property Agents on leases and negotiations.

Competitive candidates will possess experience in escrow processing, title coordination, and leasing documentation. Familiarity with Leasing Form-5 used for documenting lease agreements, renewals, and unit turnovers, is preferred. Also, candidates who possess strong computer skills, particularly in Microsoft Office applications such as Word, Excel, and Access are highly desired.

This position follows a 9/80 schedule, Monday through Friday, with every other Friday off.

Meet the Department!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.• Monitors leaser's compliance with contract requirements; receives complaints on facility problems; negotiates work requests with landlord and tenants in leased facilities within scope of lease contract; coordinates between the leaser and the County department regarding discrepancies in facilities maintenance and maintenance work ordered; schedules inspections on leased properties; compiles and maintains current emergency phone numbers of all leasers; maintains a space bank file of all space leased to the county.

• Coordinates routing of lease requests and contracts through county approval process; compiles data on leases and prepares tabular reports and drafts narrative explanations of routine information; explains to departments what steps they must take to obtain non-contract changes to leased facilities; prepares routine amendments to existing leases; prepares renewals for multi-year leases.

• Prepares documentation in connection with eminent domain acquisitions for delivery to property owners.

• Initiates opening of escrows for real property acquisitions and sales; coordinates creation, execution of documents necessary to complete escrows with appropriate Real Property staff; prepares requests for warrants for acquisitions and coordinates delivery of funds to seller or escrow; monitors and prepares periodic reports on status of escrows; monitors and prepares reports of aging of billings and receipt of payments.

• Coordinates billings, receipts and reporting requirements with appropriate departmental accounting personnel; prepares and mails itemized billings to other departments and agencies using individual time sheets of Real Property Agents; monitors and prepares reports of aging of billings and receipt of payments.

• Tactfully mediates between disputing parties.

• Successfully coordinates multi-tiered approval processes.

• Multitasks to facilitate objectives of the division for space and land transactions.

• Takes independent action where needed to respond to client needs or other demands.

• Completes tasks on time or coordinates actions so that outcomes are timely.

• Imparts a positive image of the County, as measured by the response of parties involved in transactions.Experience: Three years of clerical experience, at least one of which must have been in property lease/rent management, escrow services or in monitoring contract compliance. The following education may substitute for one year of the non-specialized experience:

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: Leasing contract terms, formats and property management record-keeping; basic real estate terminology; basic arithmetic; principles, methods and equipment used in information processing.

Ability to: Understand and interpret technical and legal material relating to management, purchase or sale of real property; prepare reports in a clear and concise manner; perform basic mathematical computations such as lease payment and area calculations; communicate effectively with people in situations involving concepts and requiring instruction, persuasion and counseling regarding lease, purchase and sale transactions; operate a variety of standard office equipment.This recruitment is open to all applicants.

If you have any questions regarding this posting, please contact Alex Jones at

aljones@rivco.org