Executive Administrative Partner (Human Resources)

The salary range for this position is at $55,000. We take into consideration an individuals background and experience in determining salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience. The compensation package includes a wide range of benefits (medical, dental, life, disability, and more) as well as generous paid time off and free membership.
1. Job Summary:
The Executive Administrative Partner is responsible for enhancing efficiency within the Executive Office and support activities related to the General Board. Partner with leader to bring a team-oriented and can-do attitude toward being organized, efficient, and adaptable in supporting leadership in shared goals. Represent the YMCA of the North through professional interactions across all levels of the organization and with external stakeholders. It requires a high level of professionalism and discretion, maintaining strict confidentiality in all matters.
2. Essential Functions:
Calendar & Meeting Partnership
Support the calendars of various executive leadership.
Coordinate and manage cross-functional/department meetings or high-level meetings as needed for varying members of the Executive Team or as requested.
Support and coordinate large meetings and events as requested for the Executive Team, or as requested. Prepare emails, communication, agendas, and presentations as needed.Book meetings spaces for meetings and events, ensuring availability and set-up coordination.
Manage meeting logistics, request IT support, and ensure A/V is set-up for meetings and events.
Order food and purchase any necessary meeting supplies.
Support meetings by taking minutes/attendance, ensuring set-up & logistics are organized, tested, and ready prior to meeting start times.

Administrative Partnership
Manage travel arrangements and itineraries for Executive Team members.
Process conference and training registrations.
Process reimbursements and submit expense reports via Concur for members of Executive Team.
Process payroll and action items in UKG Ready.
Prepare a variety of meeting preparation and administrative items: name tag creation, agendas, name plates, PowerPoint presentations, communications, etc.
Partner with the Mission Advancement Team for any mailings or solicitation needs.
Collaborate on special projects and initiatives for Executive Team or as requested.
Support onboarding initiatives for direct reports of the Executive Team.

General Board Committee Administrative Support
Directly support the People & Culture Committee, and the Development Committee of the General Board.
Support various task forces of the board as requested.
Manage administrative tasks for board and committee meetings, including taking and recording minutes, tracking attendance, setting up materials in BoardEffect, creating agendas and presentations, and distributing materials in advance
Partner with Executive Team for prep and planning in advance of committee meetings.
Collaborate on special board projects as requested.
3. Qualifications:
Required:
High school education or equivalent and secondary level course work.
Minimum of three (3) years of executive level administrative support experience to include composing, editing and proofing correspondence.
Advanced skills using Microsoft Office Suite; Outlook, Word, Excel and PowerPoint
Ability to exercise clear independent judgment, handle and manage sensitive and confidential information with discretion and complete tasks in a professional timely manner.
Previous experience working and interacting with board members.
Exceptional organizational and administrative skills.
Strong communication skills both verbal and written.
Excellent interpersonal skills and ability to establish effective working relationships demonstrating professionalism and maturity.
Ability to work with staff at all levels within the organization.
Ability to work independently and multi-task in a rapidly changing environment with the ability to prioritize duties from multiple individuals.
Ability to serve in a leadership role with various projects and activities.
Ability to work with diverse populations.
Ability to handle confidential information with the highest level of discretion.
Preferred:
Bachelors degree in a related field
Knowledge of YMCA operational policies and procedures
Bi/multilingual
4. Relationships:
This position reports to the Senior Partner of Executive and Board Operations who reports to the Vice President of Advancement and CEO. The incumbent will provide administrative support to executive team and other leaders as needed.
5. Physical Demands:
Must be able to sit and work on a computer for extended periods.
Must be able to travel locally to YMCA branches and other program sites.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Must be able to physically assist in special events such as setting up, taking down, and lifting, carrying or pushing up to 50 pounds.
6. Additional Comments:
This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from the President /CEO or their representatives in completing projects or performing duties deemed necessary for the program or Association success.
Diversity, Equity and Inclusion Pledge
The Y of the North is committed to the work and everyday practices of eliminating disparities and eradicating of unjust systems to become a multicultural, anti-racist and anti-oppressive organization. YMCA of the North team members and volunteers must exemplify the associations mission, vision and values of caring, equity, honesty, respect and responsibility.
The YMCA of the North continues to develop plans and strategies to ensure team members and volunteers reflect the demographics of the communities we serve. We will continually conduct institutional racism and oppression review of our policies, procedures and practices in recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; layoffs; terminations; and the ongoing development of a multicultural, anti-racist and anti-oppressive work environment and culture that promotes equity and respect for the human dignity of all. We value and respect this diversity and choose to be inclusive through our acceptance of all.